Complaints Policy

We insist that all complaints are dealt with sensitively, promptly and positively. If you wish to read our policy in full, please call our office on 020 8432 2738 or send an email to complaints@ivycare.org. A member of our team will also be pleased to talk you through our procedure.

 

A complaint may be made verbally or in writing to your Care Coordinator, Ivy Care’s office or Ivy Care Group’s Head Office (address details can be found at the bottom of our website).

 

You can also email us at complaints@ivycare.org

 

Where a complaint is made, we will send a formal acknowledgement of the complaint to the complainant within 3 working days. This may be by letter or email. The acknowledgement will include:

 

  • An invitation to meet and discuss the complaint
  • The name of the allocated investigating officer who will handle the complaint.
  • How the investigation will be handled, including what it will focus on.

 

A time limit for the investigation to be concluded. Our aim is to deal with and resolve the complaint within 28 working days unless an in-depth investigation is necessary due to the complexity of the complaint. Where an in-depth investigation is required, arrangements will be agreed with the complainant for the frequency and format of updates.

 

The complaints procedure and contact details of bodies that can be accessed in the event of dissatisfaction with the outcome of the investigation.

 

Following our full investigation, a response letter will be sent to the complainant including:

  • A presentation of the findings
  • A conclusion, stating whether the complaint is upheld, partially upheld or not upheld
  • An explanation of the outcome, remedial actions and learning points
  • An apology where the complaint is upheld, and shortcomings or failings have been found

 

If the complainant is dissatisfied with the outcome of a complaint or does not want to express their concerns directly to their Care Coordinator, Care Manager or Ivy Care’s office, it can be raised with Ivy Care Group’s Quality Team by calling 020 8432 2738.